Fresh Eyes Facilities Assistance

FM Strategy

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Strategy Clicks	This is the FMs think tank, his opportunity to plan and make ready for the expected and the unexpected, remember "If you fail to plan you in fact plan to fail" Michael Glass Chair of Midlands region of BIFM 2002-2007
What is your strategy?		Strategy is the direction and scope of an organisation over the long term; which achieves advantage for the organisation through its configuration of resources within the challenging environment, to meet the needs of markets and to fulfil stakeholder expectation. First read your companies or your organisations own strategy.... does it mention FM or where do your services provide solutions or the environment when your company can achieve its strategy.
9.5 Reasons for Good FM		A Simple download to help convince the unbelievers
Risk Assessment	Guidelines	There are many styles of risk assessment but in principle they all measure the likelyhood of something happening and the outcome of the event. It can be a vortex of effort dragging you down to think of all the things that could happen in your business. Who would have thought in August 2001 that next month a plane would be used as a missile in New York to destroy 2 buildings. Stay focused and realistic. Then plan out the likelyhood and the effects and make it all less likely to happen.
	Templates	on this site we have a selection of basic risk assessment templates to download Click Here
Disaster Recovery		What will be effected by what disaster? a very taxing question. Nevertheless a ? not thought through in many cases. Remember a Disaster can be made by your self not provisioning or planning
	Alternative Power	Who can say when you are to loose power. When it goes what will it effect? It is always wise to plan an outage having calculate what power is essential no what is really essential first to keep your staff and customers safe, then what is essential to keep your business going as a minimum. Now what you could do is have these items on seperate circuits to enable you in one witch to attach a reserve power input
Is your Core Business protected by a Good Non Core		Another download that demonstrates what FM is and how it helps the Core Business
	Alternative Site	If your site is out of action where could you operate, empty local offices, what is the minimum staff you need to carry out a skeleton service How long can you last at skeleton base
	Call Out Plan	How are you management called out, FM and CEO first or do you plan a hierarchical elevation system?
Emergency Planning	What could Happen	might happen, brainstorm the possibilities that could effect your business which are out of your control, who thought a Volcano on Iceland could ground all aircraft in the UK? Then try to consider what you could do or how you could minimise the effect. With that planning and advanced consideration you could keep your service going in an emergency. You could also touch base with people that could help you in that hour of need. Your 'what if' file should grow every week of every year, I hope you don't need it.
	For example	rain, snow, ice, drought, strike, travellers, flies, wasps, and many many more
FM Budget	Budget	The Budget in FM is the routemap, the bible, the holy grail It should be planned well in advance of when Finanace need it, it gives you that opportunity to put figures and reasoning to your whole STRATEGY. Many FM's fail to remember of note how they calculated the figures or the reasoning behind the prediction, without that when the actuals occur and are different how do you justify and adapt to circumstances. Budgets should detail Income, Expenditure,  Capital, debt and depreciation. Regular review of the budget should be conducted to minimise the big plan in quarter 4
	Actual	This may be up to the accountants to produce but ensure that is only services or products used in that period if you buy stock don't let them say its consumed.
	Purchasing	This is an art in itself, specify, detail delivery, quality quantity and costs, then place an order. In the specify ensure there is a returns policy and credit policy and a payment period.
Policies	Setting	It is wise to set a policy how policies at written and approved try my download Powerpoint explanaition. follow this link to our download and we have a template to down load
Procedures		This should describe how the Policy is inacted, who does what, where advice can be saught, who manages the process
Procurement
Procurement		Purchasing on a large scale with more science and terminoligy, whole departments can be built on trying to get procurement right.
Minutes and Agenda		In order to ensure you management meeting proceed well are structured and produce results we recommend this explanation of how meeting agenda and minutes are recorded. follow this link to our download

We are pronounced FEeFA

(the footballers got it wrong they are FIFA with an i!)